price negotiation reply letter sample?

How To Write Letter for Price Negotiation – Sample Price Negotiation Letter to Supplier

Dear Janet,

Thank you for your proposal. We sincerely appreciate the effort that you have put in submitting such a comprehensive proposal for our company.

We do understand that you would have spend considerable time and resources to come up with this proposal which outlines in details how you are going to provide what we need.

I and my team reviewed the whole proposal in detail, and overall we are happy with it. At the same time thereÕs one fundamental issue which will probably stop us from giving this contract to you.

Let me explain:

Our Vice President has given us a specific budget for this contract. He also has instructed our contracts team to get another 3 quotes from other suppliers, with a view to have a competitive pricing quoted.

On my side I managed to convince him that we should hold on from getting quotes from other suppliers, since in the past you have done a very good job. I promised him that we are going to get this contract within the budget that he gave. He agreed to this, but if we cannot get your proposed price within our budget, then we would have to open this to another 3 suppliers.

Again I personally would love to have you as our supplier. But to do this we would need your price to better than what you have quoted in your initial proposal. Your price should be 9% lower at a final price of USD 177,500.

If you cannot offer this price, IÕm afraid that we would have to look at getting other suppliers for this job.

Again I hope and trust to get your acceptance of this offer from our side. I trust you understand that in the past we have been loyal clients to you and I am sure that in the future your flexibility in your offer should result in future work for you and your organization.

Looking forward to hearing from you by 27 October.

Best Regards

Morgan Freeman
Contract Specialist
Contracts Unit

How To Write Letter for Price Negotiation – Sample Letter to Supplier for Online Price Negotiation

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